Arran Motocross Club

Club Rules

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1. Name
	The name of the club shall be Arran Motocross Club Sport and Leisure hereafter referred to as the Club.
2. Objects
	a). to further interest in motoring and recreational sport. b). to provide members with information, advice and assistance on matters connected with driving and safety of recreational use of the vehicles. c). to watch the local administration of the laws and regulations affecting motoring and motor vehicles, and to report any proposed local action or scheme to SACU. d).to promote recreational use in accordance with the rules of SACU. e). to arrange tours, lectures, discussions and social and other meetings. f). to afford members such benefits and privileges as it may be possible to arrange.
3. Constitution
	All persons of not less than 6 years old shall be eligible for membership. The membership shall consist of [a] Ordinary Members [b] Social Members [c] Family Members.
4. Management
	The authority and responsibility for the transaction of the business of the club for its management shall be vested in a committee, who, in addition to the powers and authorities by these rules expressly conferred on them, may exercise all powers and do all acts in furtherance of the objects for the club is established and done by the club in a General Meeting.
5. Election of Officers
	The Chairperson and Vice Chairperson of the Club and the Treasurer, Secretary and Committee shall be elected at the Annual General Meeting and subject to termination of the office by resignation at the next AGM following their appointment. The Committee shall have the power to co-opt other members as they deem necessary. The retiring officers and other members of the Committee shall be eligible for re-election.
6. Committee
	The committee shall consist of not less than [five] and not more than [eighteen] members, inclusive of the Chairperson, Vice Chairperson, Treasurer and Secretary. The committee shall elect from amongst its own members a Chairman and a Vice Chairman [one half] of the members of the committee shall form a quorum. Nomination of candidates for election to the committee must be received by the Secretary not less than seven days before the Annual General Meeting, with an intimation in writing signed by each member nominated that he or she is willing to serve. Nominations of Candidates shall be signed by the member proposing them. The committee shall have the power to appoint a Sub-Committee of not less than three persons to meet on its behalf in respect of any matter which is specially referred to such a sub committee.
7. Meeting of Committee
	The Secretary either of his/her own accord or by direction of the Chairman shall unless otherwise agreed by all committee give at least 7 days written notice of a meeting.
8. Absence of Committee
	Any member of the committee who shall, without sufficient reason, absent himself or herself from three consecutive Committee meetings may be called upon to resign his/her position upon the Committee.
9. Duties of the Secretary
	It shall be the duty of the secretary to attend in person or by deputy, all meetings of the Club and all meetings of the Committee to take minutes of the proceedings. Such minutes shall be entered in a book and presented for confirmation at the following meeting.
10. Banking
	All money of the Club shall be banked by the Treasurer in the name of the Club, and no disbursements shall be made there except in accordance with the form or forms authorised by the Committee.
11. Election of Members
	Applications of candidates for membership of the Club shall be submitted to the committee by the Secretary, and the election of such candidates shall be at the discretion of the Committee where they will be proposed and seconded.
12. Membership of any other club
	If a candidate is a member of another club or organisation, he or she shall not be entitled to affiliated membership, honorary, social or otherwise, either free or at a reduced rate.
13. Provisional Members
	Any candidate for membership of the club who subscription has been accepted by the Secretary shall become a provisional member of the club. Provisional membership of any candidate shall only hold good until the meeting of the committee next after payment of subscription of such candidate.
14. Voting of Committee Members
	Each member present at a meeting of the Committee shall be entitled to exercise one vote. The Committee shall vote by ballot if any member present so demands. A vote of one third against any application for membership shall exclude from membership.
15. Subscription
	To be decided by the Committee.
16. Payment of Subscription
	Payment of subscription shall be due at the first meeting after the Annual General Meeting. The AGM will be held in February each year.
17. New Members
	Any new member who has been notified of his/her election and who fails to pay their subscription within one month of notification shall be again requested in writing by the Secretary or Treasurer to pay the same, and if he/she fails to make payment within fourteen days thereafter his /her election shall be ipso facto, null and void. No newly elected member shall be entitled to any privileges of membership until after the payment of their first subscription.
18. Non-Payment
	Any member of the club who has not paid his/her subscription within two clear months of the date on which it became due shall be notified of the fact in writing by the Secretary or Treasurer, and one month thereafter any member who still has failed to pay their subscription may, unless sufficient reason be shown to the satisfaction of the committee be taken off the register of members forthwith. No member whose subscription is in arrears shall be eligible to take part in any event organised by the Club and under the rules of SACU.
19. Resignation
	Any member wishing to resign his or her membership shall give notice in writing of such desire to the Secretary on or before the date of which his subscription would have become due for renewal in any year. Otherwise he/she shall be liable to pay his/her subscription for the ensuing year. Also, any member ceasing, voluntarily or otherwise to be a member of the club, shall thereafter cease to have any claim upon the property of the club or to enjoy any privileges of membership, but he/she shall remain liable for the payment of any debts due to the club from him/her.
20. Use of Club name and address
	The name and address of the club shall not be given by a member as his address for trade, advertising or business purposes or in connection with any legal proceedings.
21. Life Members
	N/A
22. Honorary Members and Social Members
	The committee may elect as Honorary members anybody they deem fit.
23. Expulsion of Members
	It shall be the duty of the committee if at any time they shall be of the opinion that the interest of the club so require, by letter to invite any member to withdraw from the club within a time specified in such letter, and in default of such withdrawal to submit the question of his/her expulsion to a meeting of the committee to be held within six weeks after the date of such a letter. Members of the committee will be given at least 7 days notice that a question of withdrawal or expulsion is to be discussed at meeting of the committee. The member whose expulsion is under consideration shall be given at least 7 days notice of such a meeting and shall be allowed to offer an explanation of his/her conduct verbally or in writing and if two thirds of the members present shall vote for his/her expulsion, he or she shall thereupon cease to be a member of the club.
24. The Annual General Meeting
	The AGM of the club will be held in February each year upon a date and time to be fixed by the committee. The AGM a). receive from the committee a full statement of accounts duly audited showing receipts and expenditure for the year. b). receive from the committee a report of activities of the club during the said year. c). elect the chairperson, vice chairperson, treasurer and secretary of the club and if appropriate the auditor. d). elect the committee. e). settle any remunerations for the officers of the club and the auditor f). decide on any resolution which may be duly submitted to the meeting as hereinafter provided.
25. Special General Meetings
	A Special General Meeting may be convened by direction of the Committee, or on a requisition of the Secretary stating the business for which the special general meeting is required and signed not; less than 5 members. If the meeting so requisitioned is not convened within 21 days, the said 5 members may convene such meeting, 5 members shall form a quorum.
26. Agenda
	When members wish a matter to be discussed at a General Meeting the text of such matters signed by at least two members shall be sent to the Secretary at least 14 days before the date of such meetings, so that it may be included in the agenda. A copy of the agenda shall be sent to each member at least five days prior to the meeting, but the fact that any members who has not received a copy of the agenda shall be invalidate the proceedings no business which is not included in the agenda shall be discussed at the meeting unless every member present is in favour thereof. Should the proposer of any motion fail to move a resolution in respect of the relevant item on the agenda, then any other member shall be entitled to do so.
27. Voting
	Every person with a right to be present may exercise one vote. The Chairperson shall not vote except in the exercise of a casting vote. At all General Meetings, except as provided by Rule 30, a majority of votes decides a resolution. At any general meeting any 12 members may demand a poll, and thereupon the meeting shall be adjourned to a time and place to be named by the chairperson, and a postal vote shall be taken of all members of the club, the decision of the members as shown by a postal vote, shall be reported to the adjourned meeting, and shall be deemed to be the decision of such a meeting. The rules relating to collective vote and proxies shall apply as clause 14 hereof.
28. Right to be Present
	No-one can take part in general meetings unless he/she has been duly elected as a member of the club and has paid his/her subscription according to the rules.
29. Observance and interpretation of rules
	Every member binds him/herself to abide by the rules of the club, and also by any modification thereof made in conformity with such rules, and also to accept as final and binding the decision of the committee in all such cases of dispute or disagreement as to the interpretation of these rules.
30. Alteration of Rules
	Any alterations may be made if these rules by a General Meeting provided [a] that details of the proposed alterations are included in the notice of the General Meeting and [b] that the resolution proposing such alteration is carried out by two thirds of those present and voting at such General meeting or by two thirds of those voting should a poll be demanded as provided for in rule 27.
31.Events
	All motor events organised by the club shall be held under the rules and requirements of the SACU. Any member convicted of an offence arising out of his or her being in charge of a motor vehicle in any club event or on club business shall be thereupon be liable to expulsion from the club under rule 23.
32. Copies of Rules
	Every member shall be given a copy of the club rules and regulations on election.
33. Dissolution
	The club may be dissolved by a special General Meeting convened by direction of the committee, or on the requisition of the majority of the members. If the resolution of dissolution be duly passed, the committee shall forthwith liquidate the affairs of the club, and if there be any surplus assets on realisation, these shall be disposed of at the discretion of the committee.